How Much Does a Company Outing Cost?

Setting a budget for your company outing

The budget is typically set by the company. Always keep this in mind when planning. Review your budget and figure out how much you can spend per person – that way you’ll immediately know which activities are within reach and which ones aren’t.

What does a company outing typically cost?

A company outing can start at just a few dozen euros per person, but can easily run into the hundreds. The total cost depends entirely on what you’re looking for. Are you just planning drinks, or do you want to include lunch or dinner? Group size also has a direct impact on the price. A full-blown company party tends to be a pricier affair, and the venue choice can make or break your budget as well.

Food and drinks

The sky’s the limit here. Basic drinks don’t have to cost much, but if you want to pair them with a three-course dinner, the price will climb quickly. You can also keep the food more casual – think BBQ, pizza, or burgers.

Number of participants

Group size has a direct impact on costs. With a larger group, you’ll need to spread the budget across more people. On the flip side, bigger groups often qualify for discounts, which brings down the per-person price.

Company party

A company party can get expensive fast. But you can keep costs manageable by skipping the event planner and hosting at your own location, for example.

Venue

The venue can cost as much or as little as you want. Organizing an outing in a different city doesn’t have to break the bank. But if you’re renting out a restaurant or bar, costs will add up. Hosting a company outing at your own location has plenty of advantages – including keeping the budget in check.

Hidden costs: employee hours

Keep in mind that as an employer, the expenses go beyond just the outing itself. If the company outing takes place during work hours, you’re also paying for the time employees spend away from their desks.

Are company outing costs tax-deductible?

Yes, in many cases, company outing expenses are tax-deductible as business costs – but there are certain conditions and limitations. The outing needs to be intended for team building or business purposes. In the Netherlands, the general rule is that 73.5% of the costs are deductible, though this can vary. Always consult a tax advisor to make sure you’re following the rules that apply to your specific situation.