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19 Company Outing Tips You Shouldn’t Miss
Organising a company outing can be tricky – there’s a lot to consider. Worth the effort though, because a well-planned outing boosts team spirit and creates lasting memories. Here are 19 tips to help you nail it.
Contents
- Choose the right venue
- Plan well in advance
- Encourage team building
- Know your audience
- Communicate clearly
- Cater to dietary requirements
- Start with an icebreaker
- Stick to the budget
- Arrange transport
- Check permits and regulations
- Consider hiring a photographer
- Build in downtime
- Think about safety
- Stay flexible
- Team t-shirts and accessories
- Be inclusive
- Share company updates
- End with an award ceremony
- Ask for feedback
1. Choose the right venue
The venue has a huge impact on your outing. Choose a location that’s easy to reach for everyone and that suits the type of activity you have in mind. A boat trip, for instance, offers a unique setting that’s both fun and memorable.
2. Plan well in advance
Planning a company outing takes time. Start at least two to three months ahead to make sure your preferred date and activity are still available. Popular options fill up fast, especially during summer.
3. Encourage team building
Choose activities that promote collaboration and communication. Team building doesn’t have to feel forced – a shared experience on a boat or a cooking workshop naturally brings people together.
4. Know your audience
Consider the preferences and physical abilities of your colleagues. Not everyone enjoys the same type of activity, so try to pick something that appeals to a wide range of people.
5. Communicate clearly
Make sure everyone knows the practical details well in advance: date, time, location, dress code, and what to expect. Clear communication prevents confusion and ensures a smooth day.
6. Cater to dietary requirements
Always check for dietary requirements, allergies, and preferences beforehand. Make sure there are vegetarian, vegan, and allergen-free options available so everyone can enjoy the food.
7. Start with an icebreaker
Kick things off with a fun icebreaker to get everyone relaxed and talking. This is especially useful if people from different departments don’t know each other well.
8. Stick to the budget
Set a budget that’s been approved by management and stick to it. It’s easy to overspend when you’re excited about the plans, so keep track of costs as you go.
9. Arrange transport
If the outing is at a different location, make sure transport is arranged. Whether it’s a shared minibus or clear directions for public transport – no one should have to stress about getting there.
10. Check permits and regulations
Check whether any permits or insurance are needed for your chosen activity. This is especially important for outdoor events or activities on the water.
11. Consider hiring a photographer
Hire a professional photographer if the budget allows. Great photos of the day are a wonderful way to look back on the experience and can be shared internally afterwards.
12. Build in downtime
Don’t pack the schedule too tightly. Leave room for informal conversations, relaxation, and spontaneous moments. The best memories often happen in the unplanned gaps.
13. Think about safety
Safety comes first. Make sure there are first aid supplies available and that someone on the team knows what to do in an emergency. For activities on the water, life jackets should always be accessible.
14. Stay flexible
Be prepared for unexpected changes. Weather, delays, or last-minute cancellations can throw off your plans. Having a backup plan shows good leadership and keeps the mood positive.
15. Team t-shirts and accessories
Consider getting matching t-shirts or accessories for the day. It creates a sense of unity and makes for great photos. Plus, it’s a fun keepsake to remember the day by.
16. Be inclusive
Make sure the outing is accessible to everyone, regardless of physical ability, age, or personal preferences. An inclusive event shows that you value every member of the team.
17. Share company updates
Give team members the chance to share what they’ve been working on. A brief, informal presentation can spark interesting conversations and help people understand what other departments are up to.
18. End with an award ceremony
Wrap up the outing with a fun award ceremony. Hand out prizes for things like “best team player”, “most creative idea”, or “loudest singer”. It’s a light-hearted way to end the day on a high note.
19. Ask for feedback
After the outing, ask your colleagues for feedback. What did they enjoy? What could be improved? This helps you plan an even better outing next time and shows that you value everyone’s opinion.
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